Approving and Sharing a Video

Updated November 10, 2025 22:15

Overview

Once you've finished creating your video, it's time to prepare it for sharing. In the SundaySky platform, the Studio is where you build your video while the Video Page is where you approve and share the current version.

Before sharing the completed video with your viewers, you can send a draft version to a limited audience for previewing and feedback. For more details on how to do this, see the articles in the Collaboration & Review section.

This article provides step-by-step instructions for approving and sharing your video, as well as explanations of the terms, actions, and statuses you'll encounter on the Video Page.

The SundaySky platform offers several options for sharing a video, divided into two groups: SundaySky Hosted Video and Additional Sharing Options (Facebook, LinkedIn, Download). You can access these options in the Share tab of the Video Page.

To help you choose the most suitable option, the following sections describe each group in more detail.

SundaySky Hosted Video
The two options in this group—Landing Page and Embed Video—allow you to share your video using the SundaySky player. The player can be embedded in a SundaySky landing page or in a page that you manage independently. Both options support all data connectors available in the SundaySky marketplace.

Key features:

Videos are generated for each viewer in real time, meaning the version shown to each viewer is created with the most up-to-date data when they click play.
If the video content or data is updated, there's no need to reshare the video. After re-approving the new version, viewers can immediately watch the updated video.
The SundaySky player includes built-in support for clickable CTA buttons, allowing viewers to take action directly during video playback.
The SundaySky player includes control bar features such as chaptering, closed captions, and a transcript display option.
Video viewing data is collected within the SundaySky platform and available through dashboards and reports.
Both Landing Page and Embed Video options can be used for personalized or non-personalized videos.

Facebook / LinkedIn / Download
The options in this group let you share your video on popular social platforms—Facebook and LinkedIn—or download it as an MP4 file.

Key features:

Seamless integration between the SundaySky platform and social media platforms.
Videos can be posted directly to Facebook and LinkedIn business pages as organic posts.
MP4 files are downloaded without a watermark.
MP4 files can be downloaded with or without closed captions.
Non-SundaySky video players do not support interactive elements such as clickable CTA buttons. As a result, buttons in scenes won't be clickable when sharing on social media or downloading as MP4, so it's best to avoid including them in these cases.
If the video content is updated, the latest version will become visible to viewers only after it has been reshared, either through a new download and redistribution or by reposting on social media.

Approving a Video

Before you can share your video via any method, it must first be approved. Approving a video locks in all the edits made so far, so the version you share reflects the current version in the Studio. Once approved, the video's status updates accordingly, and sharing options become available.

1.	Open the video in the Video Page.
2.	Make sure that the Edit tab is selected on the left side of the page.

3.	Note the following details: a. Video status: Shows the current status of the video (Draft). b. Last edited: Displays the date and time the video was last modified. Hovering over the user avatar shows who made the last edit. c. Data connector and library: Displays the selected connector and data library if the video includes personalization.

4.	Click Approve.

	After clicking Approve, a confirmation window is displayed. The message differs depending on whether your video includes personalization and explains what your next step should be.
	Personalized video Non-personalized video
5.	After noting the next step, click Approve.
	A message appears, indicating that the approval process is in progress.

	After approval, the Video Page advances to the Share tab, and the following details are displayed: a. Video status: Now shows Approved for sharing. b. Approval details: Displays the date and time of approval, along with a note indicating that the video has not yet been shared.

6.	Proceed to share your video.

Sharing your video is the ultimate goal of the creation process as this is when your message reaches your audience.

As outlined in the Sharing Options section above, the SundaySky platform offers several ways to share a video. Each sharing method has its own steps, which vary according to:

Whether the video includes personalization
How you plan to deliver the video
The data connector used, if the video is personalized

Use the table below to explore the available sharing methods and access detailed instructions for each.

Sharing with a Data Connector	Delivery Method	Help Center Article
File Upload	Landing page Embed code	Using File Upload to Connect Data (step 7)
Adobe Marketo Engage	Landing page Embed code	Using Adobe Marketo Engage to Connect Data (step 6)
Databricks	Landing page Embed code	Using Databricks to Connect Data (step 8)
Google Sheets	Landing page Embed code	Using Google Sheets to Connect Data (step 8)
HubSpot	Landing page Embed code	Using HubSpot to Connect Data (step 6)
Salesforce	Landing page Embed code	Using Salesforce to Connect Data (step 6)
Snowflake	Landing page Embed code	Using Snowflake to Connect Data (step 8)
URL Parameters	Landing page Embed code	Using URL Parameters to Connect Data (step 6)
SundaySky API	Embed code	Using the SundaySky API to Connect Data
Sharing Without a Data Connector	Help Center Article
Landing page	Creating a SundaySky Landing Page
Embed code	Embedding the SundaySky Player in a Webpage
Facebook	Sharing a Video on Facebook
LinkedIn	Sharing a Video on LinkedIn
Download MP4	Downloading a Video as an MP4 File

Re-approving a Video

A video must be re-approved before viewers can see any changes made after editing. Just like the initial approval, re-approval finalizes and locks in your edits. You don't need to re-approve after every individual change. You can make multiple edits and then re-approve once when all updates are complete. On the Edit tab, pending changes are indicated in one of two ways, as shown in the screenshot below:

The refresh icon on the left side of the screen indicates that edits have been made to the video that have yet to be approved.

The refresh icon on the right side of the screen, in the Account Libraries section, indicates that one or more account-level libraries associated with the video have been updated. In the SundaySky platform, there are currently three libraries of this type: Brand, Data library, and Word pronunciation. Before re-approving the video, review each update carefully to make sure that it will not negatively impact the video. Once the video is re-approved, these library updates will be applied automatically.
For example, in the screenshot below, an update was made to the Brand library. Re-approving the video ensures that the latest brand changes are reflected in this video.

To re-approve a video:

1.	After making your edits, open the video in the Video Page. ▶ As mentioned above, the edit may have been made by another user in your account to one of the shared account-level libraries, rather than to the video itself.
2.	On the Edit tab, click Re-approve.

3.	Click Approve. ▶ Note the message indicating that the current version will replace the previous version of the video.

	The video is now marked as Approved.

4.	Reshare the video if it was shared via Facebook, LinkedIn, or download. ▶ If the video was previously shared through a SundaySky landing page or by using the embed code, resharing is not necessary.

Understanding Video Statuses

The status of a video in SundaySky indicates where it is in the lifecycle, from creation to distribution. Video statuses update automatically based on actions you take, such as sharing the video via a landing page or downloading the video. Understanding these statuses helps you track progress and make sure videos are shared as intended.

You can view a video's status in two locations:

All videos start in Draft status. After a video is moved to Approved for Sharing, it follows different paths depending on how you choose to share it, as shown in the diagram below.

Below are detailed explanations of each sharing path:

Flow 1: SundaySky Hosted Video

Draft > Approved for Sharing > Live

In this flow, the video is shared via the SundaySky landing page or embedded in a webpage.
Once the video accumulates over 10 views, you will be prompted to manually change the video's status to Live. Unlike other statuses that update automatically, Live status requires manual action after views are logged.
When a video reaches Live status, analytics are generated from viewing data and become available in dashboards and reports.
If a video in this path is already Live and is then downloaded or shared via Facebook or LinkedIn, the status remains Live. The Live status always takes precedence over any other status.

Flow 2: MP4 Download

Draft > Approved for Sharing > Downloaded/Downloaded for Review/Downloaded for Sharing > Shared/Live (Optional)

In this flow, the video is downloaded as an MP4 file.
The status that is updated depends on what you select when downloading the video. For example, if you select To share on social media, the status is updated to Downloaded for Sharing.
Downloaded for Review is updated to Downloaded if you select For internal review or approval process followed by Other. The reverse is also true. But once you select Download for Sharing, this status takes precedence over the other statuses and will not be changed even if you select any of the others again.
If, after downloading, you share the video via Facebook or LinkedIn, the status will be changed to Shared and will take precedence over any previous statuses.
If, after downloading, you share the video via landing page or embed code, the status can be manually changed to Live (once views are accumulated via the SundaySky player) and the Live status will take precedence over any other status.

Flow 3: Facebook / LinkedIn

Draft > Approved for Sharing > Shared > Live (Optional)

In this flow, the video is uploaded to Facebook or LinkedIn, and its status updates to Shared.
If, after being uploaded to a social channel, the video is also shared via a landing page or embed code, the status can be manually updated to Live (once the video has accumulated views via the SundaySky player). The Live status always takes precedence over any other status.

Updating the Video Status to Live

After you share a video via a landing page or the embed code, the video status is updated to Approved for sharing.

As soon as your audience begins watching the video, the SundaySky player starts collecting viewing data to populate dashboards and reports.
You will know that a video has started to accumulate views when you see the following message—in either the Edit or Analyze tab. The message will prompt you to update the video status to Live.